TRUST OUR EXPERIENCE TO MANAGE YOUR EVENT
Taylored Images is supported by a close-knit team of highly competent & trained professionals who are on hand to serve you.
The team possess exceptional skills, knowledge, and ability to execute tasks to the highest standard displaying adaptability, reliability, and emotional intelligence.
Taylored Images is a certified professional event management company based out of its Spring Hill office in Brisbane, Queensland, operating locally, nationally & internationally.
Adapting to the everchanging landscape of local community, supply chains, regulatory requirements and cultural landscapes globally you have an opportunity to take advantage of our industry contacts and expertise to make the absolute most of your next event.
OUR SERVICES
Our comprehensive services include:
- Strategic event planning and project management
- Venue sourcing, negotiation, and contracting
- Delegate registration and communication management
- Exhibition and sponsorship management
- Accommodation coordination
- Supplier procurement and contract management
- Technical and audiovisual coordination
- On-site event management and staffing
- Food and beverage management
- Function and social program coordination
- Signage and branding implementation
- Budget management and reporting
Using a fully integrated, web-based event management platform, we provide a centralized system that streamlines every aspect of event delivery, ensuring efficiency, transparency, and a seamless experience for all stakeholders.
Specialists in Academic, Medical & Allied Health Conferences
Our expertise lies in delivering high-quality academic conferences, particularly within the medical and allied health sectors. We understand the unique requirements of professional associations, healthcare organisations, research groups, and academic institutions, allowing us to provide strategic guidance and flawless execution at every stage.
Most of our clients require premium conference experiences, typically featuring 4–5-star accommodation, multi-day programs, exhibition components, and delegate numbers exceeding 250 participants.
Excellence in Every Detail
From selecting and contracting venues to coordinating suppliers and managing complex logistical requirements, our experienced team oversees every operational and technical detail.
We work closely with venues, exhibitors, sponsors, speakers, and third-party suppliers to ensure the smooth delivery of:
- Conference sessions and meeting programs
- Exhibition floor planning and management
- Delegate services and registration
- Social functions and networking events
- Room set-ups and venue logistics
- Technical production and audiovisual requirements
- Food and beverage coordination
- Signage, branding, and wayfinding
Every event is supported by our dedicated on-site management team, providing hands-on leadership and ensuring every detail is executed to the highest professional standard.
Local Expertise. National Reach. International Capability.
Whether delivering a specialist workshop for 50 delegates or a major international conference for over 1,200 attendees, Taylored Images combines personalised service with world-class event management expertise.
Operating locally, nationally, and internationally, we bring the experience, systems, and industry knowledge needed to transform complex event requirements into successful, engaging, and memorable experiences.
EVENT MANAGEMENT
We are the complete, one-stop shop service provider for your conference meeting or event.
Taylored Images utilises an in-house “Events” software system that covers all aspects of event management including delegate database management, function organisation, ticket issuing, marketing, conferencing, accommodation management, speaker presentation, trade exhibition, social activities, pre and post touring and financial management. This system ensures accuracy of all information, one of the many crucial contributions to the implementation of a successful event.
ACCOMMODATION
Take advantage of Taylored Images accommodation negotiation & purchasing power.
Taylored Images leveraging over two decades of experience to negotiate the best available rates, this tenure ensures strong, direct working relationships with key accommodation providers.
These established partnerships translate into attractive discounts and preferred booking terms for your delegates and event attendees.
Taylored Images will negotiate the best available rate with the most attractive discounts for your event passing these savings onto you and your delegates.
Using rigid selection criteria, your delegates may have multiple accommodation choices to suit their particular requirements & budget.
Taylored Images will initiate the venue & accommodation bookings & manage the process through to the end; all you & your delegates need to do is simply arrive and check in!
FINANCIAL CONTROL
Providing you with the complete financial solution to deliver your event on time & within budget.
Our EventsAir software generates detailed analyses of all aspects of expenditure from venue hire charges, accommodation and travel costs, through to incidental costs.
Taylored Images can assist you with establishing a budget for your event and advise the best ways to utilise & maximise your budget.
EventsAir platform provides access to progress reports to review statistical data of income to delegate registration numbers.
Taylored Images constantly monitors performance against forecast to YTD budget available at any time.
AUDIO VISUAL / IT
Taylored Images will engage the services of a professional Audio Visual Company & Technical Director to oversee & manage the design, deployment, and operation of presentations.
Taylored Images will coordinate & liaise pre, during and post your event with your delegates, presenters, faculty to ensure all papers, abstracts & presentations are received, collected, collated and prepared for delivery during the entire event with support backup staff on hand.
All electronic requirements are managed & handled for your speakers presentations with distribution organised during the event.